Smooth salary management across eight countries

Zeynep knew Personio from a previous job and was closely involved in the implementation and integration of the software there in July 2023. But why did the rest of the team at EPME choose Personio? "Three aspects won us over: as a supplier, we ourselves are bound by strict ISO certificates. Personio offers us absolute data security in accordance with ISO/IEC 27001 and our data stays only within the EU.” 

It wasn’t the only aspect, however. The team appreciated how the software is available in nine languages: “For us as an international player, this is a real advantage because employees naturally always feel more comfortable in their own language.” Finally, it was imperative that they were able to move away from their method of mailing important documents between countries: “The digital signature was a must for us," explains Zeynep. 

What is the biggest advantage for their HR team? "We now have all our data in one platform and can quickly find everything we are looking for," says Zeynep. With the help of the document templates created in Personio, such as employment contracts, the HR team can now also easily work on behalf of employees in different countries.

Thanks to Personio, Zeynep and the HR team at EPME now have significantly more time to focus on strategic company topics such as employee satisfaction: "This ranges from salary benchmarking to negotiations on attractive, country-specific employee benefits."

The automated onboarding process via the HR platform also ensures greater satisfaction among new colleagues and saves HR a considerable amount of time: "We are around 75 % more productive here." Zeynep now creates her monthly headcount reports for Japan with one click and just a few seconds, because all the data is stored in the platform as a single source of truth. It used to take one or two days. Annual HR reporting used to take Zeynep a week, but now it only takes half a day.

But it's not just HR that benefits from Personio's employee self-service: employees can use the Personio app on their smartphone to customise their own data, upload documents and clarify their attendances and absences. Annoying email back and forth is now history. 

EPME has been using Compensation Management since December 2023: "We didn't have a compensation management system before. The data for the annual salary reviews in March was recorded in Excel spreadsheets and circulated between managers and HR.” It was a drawn-out process:

“There were time-consuming discussions, followed by the standard letters for employees, the content of which had to be checked again. March was always a real nightmare for us, the time pressure was enormous," Zeynep recalls. Previous to this, Zeynep and her colleague had to put in a lot of overtime in order to complete the pay review process for their 200 employees on time.

"Compensation Management with Personio has made us 70% more efficient." - Zeynep Spinelli

In 2024, this was no longer an issue, thanks to Compensation Management. EPME has just gone through a completely digital annual salary cycle with Personio and satisfaction immediately reached a new level.

"The managers in particular were delighted," reports Zeynep, "because they no longer had any stress. They were able to adjust salaries directly in the tool based on an allocated departmental or country budget.” 

Zeynep continues: “The process is much shorter as a result. Everything was already finalised by mid-March. We are around 70% more productive. Gone are the days of overtime, which used to be quite common in order to complete all of our tasks."

“Employees now simply get the information about their new salary directly from their Personio employee profile. There’s no need to write an email or do a mail merge to get a letter,” says Zeynap, who is delighted with how much easier the work has become:

“Everything was automated and error-free. And the front end is as intuitive and self-explanatory as online banking, so there is no additional training is required. This is how compensation management should be," summarises the HR generalist.